Director of Camp Chickami - WSYMCA

We are hiring for the Director of Camp Chickami! YMCA Camp Chickami is a traditional summer day camp located in Wayland, MA. Founded in 1955, Camp Chickami has inspired kids with countless opportunities to laugh, lead and make lasting friendships. Are you passionate about working for an organization that directly impacts the surrounding community? Apply TODAY! 

Great benefits included, 12% retirement contribution once vested, FREE family membership, diverse and inclusive work environment - be a changemaker working for a mission-driven organization! 

POSITION SUMMARY: 

The Camp Director is responsible for planning, operating and implementing safe, innovative and high-quality programs for all staff, guests and participants.  The Camp Chickami Director is responsible for camp enrollments and revenue to further the YMCA mission. This role is expected to provide high quality services through courteous, consistent, professional, and knowledgeable community relations and to ensure that all aspects of Camp Chickami run seamlessly year-round. The Camp Director position is responsible for carrying out the mission and values of the West Suburban YMCA at Camp Chickami.

OUR CULTURE: 

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS: 

GENERAL 

• Lead all aspects of Camp Chickami operations, working collaboratively and cooperatively with all Departments of the West Suburban YMCA to successfully execute the annual marketing, financial development, human resource and financial goals of Camp and the Association at-large. 
• Prepare year-end camp report(s) on personnel, campers, finances, operations, program impact, and facilities—including observations, suggestions, and concerns—as requested by the Executive Team. 
• Active support of our DEIB statement and putting into practice our commitment to equity, diversity, belonging and inclusion.  Continue to research, create, recommend and implement strategies to support diversity goals of the organization. 
• Is flexible and transitions when needed to help cover childcare programming (preschool, OST) during the off season in the event of staffing shortages. 

FACILITY 

• Ensure the good repair and health of all facilities and grounds before, during, and after camp season. 
• Schedule and execute the annual opening/closing of Camp with Association Facilities Director. 

FINANCIAL 

• Develop achievable annual budget for operations and necessary capital budget to achieve short- and long-term goals in collaboration with Association leadership staff. 
• Responsible for control of the Camp Chickami budget, including administering payroll, generating monthly variance reports, and working with the Camp Registrar on accounts payable.  
• Work within budget to plan programs, purchase required supplies/equipment, and maintain facilities. 

ADMINISTRATIVE 

• Work closely with the Camp Registrar on the registration process, assisting with phone calls, billing, payment plans, refunds and collections. 
• Assist with and lead aspects of year-round communications (welcome packets, recruitment & retention initiatives, marketing, surveys, newsletters, social media, etc.).  
• Assist with community outreach efforts and camper recruitment (through camp fairs, home visits, community events/partnerships, social media, etc.) to meet or exceed enrollment targets. 

OPERATIONS 

• Assist with enrollment reports, providing relevant context and analysis. 
• Prepare, review, and present contracts and agreements to the West Suburban YMCA President/CEO for approval and sign-off. (Rentals, vendors, contractors, etc.) 
• Routinely reviewing safety protocols with staff.  Keeping Child Abuse Prevention top of mind and reviewing scenarios and examples with staff daily/weekly. 
• Lead ACA and Board of Health licensing processes, ensuring all deadlines are met and that established health and safety standards of the ACA, Dept. of Public Health, YMCA, etc. are followed. 
• Adapt for Camp use and implement the WSYMCA’s safety and risk management strategies. 
• Develop and maintain Camp records essential for control, evaluation, and reporting.   
• Routinely evaluate the effectiveness of policies, programs, and staff to meet the mission of the YMCA.  
• Enact changes to program, structure, administrative procedures, facilities, or policies, which you feel would benefit Camp.  Collaborate with Operations Director.  

DEVELOPMENT

• Lead the Chickami Alumni Committee in support of the goals of the Board’s Camp Committee.  
• Work to engage alumni, staff, and key stakeholders in a collaborative venture to re-examine and re-craft Camp’s strategic plan to realign priorities and projections in accordance with current needs and existing circumstances.  
• Build a strong alumni support group through Board initiatives, alumni committee, engagement events, fundraising, and community advocacy.  Coordinate and lead at least three Alumni events annually. 
• Attend monthly meetings of community groups in Chickami area (Wayland). 
• Attract high caliber volunteers and staff through community outreach and by continuing to develop a robust LIT program, creating a pathway for future counselors and staff. 

PROGRAM

• Drive off-season revenue and engagement opportunities, including rentals, alumni events, community partnerships, and remote programing. Book, host, staff, schedule, and program events as needed.  
• Work with Camp staff to develop camper schedules, program goals, curriculum, lessons plans, etc. 
• Arrange for the daily transportation of campers to and from Camp through contracted services. 
• Oversee behavior management for campers, in accordance with Association policies and procedures. 

STAFF SUPERVISION

• Recruits and hires diverse staff and volunteer teams across multiple dimensions of diversity. Onboards and develops them for success. Reviews and evaluates staff performance. Develops strategies to motivate staff and achieve goals.  Models’ relationship-building skills and listen first skills in all interactions. 
• Ensure timely submission of hire paperwork. May delegate some duties.  
• Prepare staff manuals; plan and conduct staff training and orientation alongside the Chickami Leadership.  May delegate some duties to Brass, however, must review before finalizing. 
• Ensure all staff are following and enforcing all rules as well as fulfilling all expectations and their assigned duties. May delegate some duties to key supervisory staff. 
• Mentor and evaluate all unit staff—may delegate some duties—assisting them in meeting professional and program goals while fostering a culture of inclusion, high staff morale, and engagement. 

MISSION 

• Work to ensure a positive and impactful experience for all staff, guests, and participants. 
• Determine and implement a philosophy governing the policies and operation of Camp in cooperation with the West Suburban YMCA’s policies, procedures, mission, and values. 
• Demonstrate and teach the values of caring, honesty, respect and responsibility to all campers, participants, guests, and staff. 
• Active support of our DEIB statement and putting into practice our commitment to equity, diversity, belonging and inclusion. Continue to think about strategies to support diversity goals of the organization.  

QUALIFICATIONS:     

• Bachelor’s Degree or equivalent experience in recreation, education or a related discipline. 
• At least 21 years old. 
• At least two seasons previous experience working in a summer camp setting in a leadership role. 
• Extensive experience in working with children, as well as arranging camp accommodations/scheduling of group rentals, supplies, and equipment. 
• Committing to support and further our anti-racist work as an organization.  Actively works to continue to recruit and hire diverse staff and volunteers. 
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community. 
• Proficiency in office software, including MS Word, Excel, Outlook Express, and PowerPoint and Campsite. 
• In-depth knowledge of activity-related safety regulations, as well as health and sanitation requirements. 
• Previous experience supervising and managing a large team of staff. 
• Plan, manage, and execute multiple projects simultaneously, being proactive and solution oriented. 
• Develop strong relationships leading up, across and down in the organization. 
• Ability to take initiative, be highly organized, effectively communicate, and manage groups. 
• Strong programming, planning, implementation and follow through skills. 
• Good role model, high integrity and level of professionalism, and adaptable. 
• Willingness to go above and beyond your job description. 
• Acts proactively to ensure positive outcomes. 
• Ability to handle multiple tasks simultaneously. 
• Ability to think and act quickly and safely in emergency situations.  
• Certification in CPR and First Aid.  Ropes and lifeguarding certification encouraged. 
• Ability to establish and maintain collaborations with community organizations. 
• YMCA Team Leader certification preferred. 

The WSYMCA rewards dedicated employees by offering a competitive benefits package that includes paid vacation & holidays, group health with vision & drug prescription, dental & life insurance, paid retirement once vested, YMCA membership, access to child care services, tuition reimbursement and professional development opportunities.  

The West Suburban YMCA is a charitable organization that welcomes all by creating a community that hires individuals of any age, race, gender, religion, heritage, economic circumstance, or physical ability. We focus on youth development, healthy living and social responsibility to ensure all children, adults and families are healthy, confident and connected.