The Marketing Coordinator provides support to the Vice President, Marketing, the Executive Director of NewBridge on the Charles, and the HSL marketing team which includes sales.
Responsibilities: Schedule and handle the set-up logistics for NewBridge on the Charles Community Meetings, on-site Hebrew SeniorLife corporate meetings, and marketing and sales team meetings including professional development workshops and retreats; ensure agendas and materials are distributed in advance; as requested, attend meetings, take minutes and then draft, disseminate, and help move tasks forward against ensuing action plans Serve as the administrative liaison with HSL advertising agency of record and other vendors Maintain calendars for both the Vice President, Marketing as well as the Executive Director of NewBridge on the Charles; provide other as-needed administrative support Provide occasional administrative and project support to the Executive Director of NewBridge on the Charles Assisted Living Support the NewBridge on the Charles executive suite (e.g. managing inventory and ordering office supplies, troubleshooting printer/copier issues, working with the front desk to handle facilities requests) Maintain supply of sales sheets and pricing inserts; assemble marketing packets for Independent Living and Assisted Living at NewBridge on the Charles Assist the Marketing Operations Specialist by packaging and disseminating mass mailings, preparing needed materials for tabling at events, and helping with event set-up and registration Maintain the filing system for the independent living sales team and process new resident paperwork as needed Conduct sales tours on occasion Serve as point person with Fiscal to process all invoices and maintain the master budget spreadsheet for the HSL marketing and communications team Reconcile both the HSL Marketing and the NewBridge monthly credit statements and process employee requests for reimbursement Work weekends occasionally to help set up for events.
Qualifications: An associate degree is a minimum requirement. Minimum of 2 years of administrative experience Skilled in MS Office (Word, Excel, PowerPoint) Excellent organizational skills and the ability to coordinate multiple simultaneous activities Personality traits that exemplify collaboration, teamwork, and willingness to learn A can-do, solutions-oriented attitude Self-motivated and able to succeed with only moderate direction
Job Type: Full Time